Workshops are small meetings intended to foster discussion in an area related to that of the conference. We strongly recommend that organizers plan their workshop to encourage interaction among the attendees and avoid structuring the workshop as a long series of individual paper presentations. Note also that workshops are not courses where an instructor teaches the attendees (see Tutorials below for this instead).
Prospective workshop organizers must submit a workshop proposal package, which will be reviewed by the workshop chairs and may either be accepted or rejected. If the workshop is accepted, then both the conference organizers and the workshop organizers will publicize the workshop to ensure that a sufficient number of attendees submit position papers to the workshop.
The workshop proposal package must contain:
- A proposal document in PDF format listing:
- The title of the workshop
- The names, contact information for all organizers (one organizer should be highlighted as the contact for the workshop chairs), and the organizers’ backgrounds
- A description of the topic and rationale for the workshop, including a brief description of why the workshop will be relevant to VL/HCC attendees
- A detailed plan for carrying out the workshop, including the method for soliciting position papers from potential attendees, the method for selecting attendees from submitted position papers, an approximate schedule for the workshop, and a brief description of any post-workshop activities (e.g. curating a journal special issue)
- The “Call for Participation” document (500 words or less) that will be used to advertise the workshop on mailing lists, the VL/HCC web site, etc.
- A URL to a preliminary workshop web page. The content on this page need not be final at submission time.
The proposal package must be submitted by e-mail to the workshop chairs at email@example.com.
Tutorials allow conference attendees to expand their knowledge. Tutorials might introduce researchers to emerging areas or new technologies, or provide an overview of the state of the art in an existing research area.
Prospective tutorial instructors must submit a tutorial proposal package, which will be reviewed by the tutorial chairs and may either be accepted or rejected. If the tutorial is accepted, then both the conference organizers and the tutorial instructors will publicize the tutorial to ensure that a sufficient number of attendees will choose to attend the tutorial.
The tutorial package must contain:
- Tutorial abstract. This will be posted on the VL/HCC web site and must contain:
- Title of the tutorial
- Names and affiliations of the instructors
- Description: At most 500 words describing the benefits that attendees will receive from this course, the features of the course, and some background on the instructors. Feel free to use bulleted lists in the abstract as needed.
- Course description of 1–4 pages. This should contain:
- Proposed duration of the tutorial (half day or full day, though shorter tutorials could also be proposed)
- Learning objectives
- Justification: why will this tutorial be of interest to the VL/HCC community?
- Content: describe in detail the material that will be covered
- Presentation format and schedule: describe in detail the format of the presentation and how it will be organized
- Tutorial history: describe the history of the tutorial, if any
- Audio/visual needs: describe any technology that you will need in order to present your tutorial. We should be able to provide a projector, screen, and some form of computer audio system. Be sure to mention any needs beyond that set of equipment.
Both documents should be submitted as PDFs via e-mail to the tutorial organizers at firstname.lastname@example.org.