These are the instructions I was given at some point. Maybe they can be looked at and turned into an instruction doc that we can provide to our AVTS clients.
Turning a unit into a Voter Card Activator (VCA)
There are a couple of different scenarios for accomplishing this. It is up to the countyís comfort level, which we do.
Scenario 1 (Emergencies only)
If there are no votes on a machine, you can unset it for election and turn it into a VCA. This is only recommended if you have another unit coming, or are not worried about uploading all machines downloaded. I say this because once you take it out of election mode one would have to reset it to upload.
At the voting screen insert your Manager Card. Insert your code and press OK, then remove the card. Press the end election button and at the next screen hit Ok. Make a decision about the reporting screen (normally I say donít worry about it because you will print this later once you reset to election mode. Press done reporting. When it comes up to the post election screen, insert your Manager card again. It will ask for the password again, enter and press OK. This will bring up the administrator screen. There will be a Reset to pre-election mode button press it. The press exit administrator. This will bring up the election management screen where you will press the Create Voter Cards button. Begin creating cards.
If they have a backup system, or all the machines all have totals, or there is time to get them another card and/or machine use the following scenarios
If they have extra units that they can send out into the field on Election Day, you can send out another unit with a card that you make on the fly.
the GEMS database you can create cards as needed without unsetting for
election. Within the tree view
(left hand side) highlight (left click) the
This card will not be accumulated with the other units unless after the polls close you set for and end the election.
If you are really good and want the ultimate back up, you can create an extra card that you send out in the Election Portfolio that you create. This card is unset for election and can be popped into any unit to create the VCA if the spyrus goes down.
Take the card out of the portfolio unlock any unitís side door turn the unit off. Pop the present card and insert the new VCA card. Put the card that you took out and place it in the envelope or what ever the judges will use to collect the disks at election end. Turn the unit with the VCA memory card in it and after boot up press Create Voter Cards. If you send another unit out the VCA card or Active Election Card can then be placed in the new unit once it gets there, or the card that was taken out can be accumulated along with the others at election end.
This works great if they donít have spare units or if locations are far away from Election Central. The only downside is the cost of additional Memory cards.