Project N-Form

Good Day, I'm pleased to let you know that you have been selected by HR Leadership to support a significant initiative for Enron.  The recipients of this Email are the HR practitioners and Legal advisers being asked to revise the form and scope of the Company's Human Resource Policies.

Project N-Form is being formally launched after completing detailed consultations with each Vice President of Human Resources.  HR Leadership selected you to represent the practical aspects and needs of the business units and to lend your talents and professional acumen to the project's deliverable.  HR Leadership has provided specific recommendations for guiding the process of review and revision.  Mindful of these mandates, this effort will significantly modify the form, content, and presentation of HR policy information to our employees.

The Concept:  The current HR policy document is being revised to a narrative format.  The purpose, scope, and responsibilities typical of the current policy format will be converted into a conversational dialogue; carefully structured to convey the information employees need to know about the rules and control that Enron chooses to adopt. 

Roles and accountabilities:  As a critical participant, you will review each narrative, provide dialogue and context to its related issues, and assist the group in applying the defined criteria.  A formal process will be necessary.  You will be asked to help develop the guidelines.  HR Leadership will require periodic updates and fundamental evaluations to reach a consensus on each policy recommendations. You will be a vital participant in meeting that need.  

Format:  There are a variety of elements to consider within this opportunity.  Each Policy Narrative will ultimately be supported by legal and technical determinations.  Access to that foundation information will be a part of the new format.  The desire for Business Unit distinctions has been considered and the new policy format will accommodate that desire.  Equally important, the narrative format will allow documentation of the geographic and regulatory circumstances that differ from US domestic policy.  The revised format will provide for geo-regulatory distinctions specific to the employment issues not dependent on US regulatory/compliance.  The objective is to establish HR Policy Narratives that will be responsive to information needs of employees as well as business units, with global reach.

Policy determinations:  Our team will be known as the N-Form Group.  To the greatest extent possible, the associated reviews, dialogue, and edit tasks will be "on-line" work.  Fully aware that each of the N-Form Group has a complete portfolio of accountabilities to address; Project N-Form will avoid scheduled meetings and marginal agendas.  Significant efforts at groupthink will be necessary, however the vast amount of work progress will occur via email and comment tracing.
Please review the attached tactical action plan.  This plan is a preliminary effort to isolate deliverables and mileposts.   In addition, it will scope some of the issues and perspectives offered by HR Leadership and legal Counsel.

 
The Office of Labor & Employment Relations (OLER) will initiate each Policy Narrative.  You will periodically receive a N-Form Policy document as well as current or related policies for reference.  There will be three distinct tiers to each Policy Narrative   
1.    Narrative (based upon US Domestic law, regulations etc) 
2.	Business Unit Distinctions 
3.	Geo-regulatory Distinctions

To accomplish this formidable task, each policy will need your prompt attention.  Your suggestions, perspectives and related citations need to be returned by Email reply within 5 days of receiving each draft.  Comments will be consolidated and included as part of the subsequent revision drafts.  In each case, the turn around must be prompt.  Legal and practical considerations will be consolidated for the opportunity to fine-tune each narrative.  In the absence of a response, the N-Form Group will assume that your business unit and practical consideration have been satisfied.  Once a final draft has been developed, communication specialists will review the message to be certain that clear and positive information is being conveyed.

HR Leadership has provided specific guidance and specific license, simultaneously.
Please consider the following concepts as guideposts in the task ahead.
  
?	User friendly and up to date HR Policies that are appropriate for the risks we manage
?	HR Policy should be supported by a regulatory or statutory mandate
?	Some Organizational principles exist as Policy to ensure the desired conduct prevails
?	Evaluate every HR Policy and remove the clearly procedural aspects
?	Fewer Policies are necessary when supported by appropriate procedures and guidelines 
?	HR Policy information should link to definitions, clarifications, legal basis, procedures and HR guidelines, based upon need to access.
?	A clear mandates exists, Policy revision is needed, wanted, and must be done right. 
?	The Policy initiative is a clear way to reinforce our vision and values and the culture at Enron. 
?	HR Policy, procedure, and guidelines should be "just a click away"
?	Policies as the top layer - details belong is subsequent layers
?	Policies should be the guide rails - what we define as must do - use procedure to define the instructions, directions and references 

Please take a few moments to contemplate this opportunity.  If you are not willing to assume this role, please let me know.  I will be asking you to participate in an introductory and strategy meeting the week of June 11Th., in Houston.  For the interim, we will begin circulating the first of many narrative drafts for your input.   I look forward to your support, insights, and active participation on Project N-Form   
          
Please call if you have any questions or concerns:

Regards, 

Rick Johnson
	Houston - 713-853-9253 
	Portland - 503- 464-7548

Distribution:
Gary Buck
Sharon Butcher
Jim Carlson
Michelle Cash
Valeria Hope 
Cindy Skinner
Linda Strahm   
Kriste Sullivan
Bob Sparger
Mickey Townsell
Andrea Yowman