Effectively immediately, the attached procedure will be utilized to replace light duty EOTT light duty leased vehicles, which become inoperative, develop high maintenance costs, or become a safety risk, after budgets have been approved.    Identified vehicles meeting the established criteria may be ordered anytime during the manufacturer open order period.     

EOTT FLEET REPLACEMENT POLICY AND PROCEDURE

Purpose:  This procedure will outline the steps necessary to replace EOTT/ETS light duty vehicles. Vehicles will be replaced during the annual budget cycle or anytime during the year when major mechanical failure or excessive monthly maintenance costs meet or exceed established business criteria.

Procedure:  Vehicles will be "factory-built" utilizing the approved ETS fleet procedure and specifications. Vehicles, which become inoperative or have high maintenance costs may be considered for replacement utilizing the following procedure:

Business Criteria For Replacement Due To Mechanical Necessity:
To be considered for replacement (Outside of normal budget cycle) due to mechanical necessity, the following conditions must exist:  

1.	Vehicle is considered UNSAFE (Explanation Required)
2.	Vehicle becomes inoperative.
3.	Repair estimate exceeds 10% of replacement cost.
4.	Current mileage exceeds 125,000 or 5 years-in-service.

Required Information:  The following information should be provided to the ETS Fleet Manager:
		
1.	Enter the order through iBuyit (Attach registration form)
2.	Complete and email a vehicle condition report (provided by Fleet Manager)(Vehicle condition report must detail major repair needs)
3.	ETS Fleet Manager will generate a Purchase Order. 
4.	Vehicle will be ordered through PHH.
5.	ETS Fleet Manager will notify Region management and EOTT of vehicle order, approximate delivery date and the approximate lease cost.  

Please address any questions to me at 713-646-7006 or Bruce Martin -713-345-6527


 
Morris A. Brassfield
Enron Transportation Services
Senior Director
Operations Support Services
Three Allen Center 3285
333 Clay Street
Houston, Texas 77002

713-646-7006  Business Phone
713-503-1409  Cell Phone


Bruce A. Martin
Enron Transportation Services
Three Allen Center 3290
333 Clay Street
Houston, Texas 77002

713-345-6527 Phone
713-858-1023 Cell
800-376-8768 Pager or 
80037687682@skytel.com
281-664-4567 Cynet Fax