As many of you know, the Outlook mail retention rules have been turned on at the mail server, and all user mailboxes now follow these rules:

Message Location	Maximum Retention
Inbox		30 days
Sent Items Folder	30 days
Trash		Rollover from Inbox for one day
Folders		All eMail messages placed in folders will be destroyed after one calendar year

But what if you regularly view your Sent Items folder to see your past communications?  Are you stuck to only 30 days now?  In the Sent Items folder, YES.  But, luckily, we are still allowed a full year on all other mail folders, so we can easily create a new folder to store our sent mail in which will allow us to keep it for a full year.  We then create a RULE to automatically move the sent mail to it.  Works great!  

Note:  This new folder will be included in your mailbox 100mb size limit!

CREATE NEW FOLDER
Right-click on the top folder in your folder list and select New Folder 
 
Type the name you'd like to give this folder ("Save Sent" for example)
Click OK

CREATE NEW RULE
Close any open messages, calendar items, etc, so just Outlook is open.
Click Tools, then Rules Wizard 
Click New, then select Check messages after sending 
Click Next
Click Next
When prompted ......Is this correct?, click Yes
Put a check mark next to move a copy to the specified folder
Click the word specified in the lower window
Select the new folder you created earlier and click OK
Click Finish
When prompted, This rule is a client-only rule..... click OK
Click OK

Now, a copy of all messages you send will be in your new folder for reference for a full year.  Enjoy!
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If you'd like to reference past IT Weekly Tips,      
double-click the following attachment and select Open It
 
To see general Windows 2000 and Outlook tips,
click on the following link and then select Open It
\\gtoma-dv01\common\win2000_training\index.htm
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:_______
     Tyler A Theobald
         ETS Omaha IT
         402-398-7247
        Help Desk: 402-398-7454
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