Though some sections of this checklist may not be applicable for certain classifications, candidates are all asked to use the same checklist for providing information to be reviewed.


The following items must be included in the documentation in support of a recommendation for reappointment, promotion or tenure. Other materials not mentioned here may also be included when appropriate. The candidate should also provide a collection of supporting materials which is not part of the case proper, but which may be used by the committees if necessary. This includes reprints and preprints of articles, copies of books, lecture notes, etc. These will be returned to the candidate at the completion of this process.

Suggested Template - MS Word.

  1. Recommendation of SCS Dean and Review Committee
  2. Recommendation of Department Head and Review Committee
  3. Digest
  4. Curriculum Vitae
  5. Candidate's Statement of Career Goals
  6. Publication List
  7. Evidence of External Reputation
  8. External Professional Activities
  9. Contract and Grant Support
  10. Internal Recommendations
  11. External Recommendations
  12. Student Recommendations
  13. Evidence of Teaching Performance
  14. Contributions to Education
  15. Student Supervision
  16. University Service

  1. #Recommendation of SCS Dean and Review Committee
  2. #Recommendation of Unit Head and Review Committee - includes opinions of senior faculty, as determined by interviews or at meetings. The narrative will include:
    • a descriptive synopsis of the candidate's research
    • an assessment of the quality of the candidate's achievements
    • a description and evaluation of the role which the candidate is expected to fill in the future
  3. #Digest - a summary of the case being presented, prepared by an appointed chair.
  4. *Curriculum Vitae - biographical data, educational record, thesis advisor, and all previous appointments. "Personal" section is optional.
  5. *Statement by the candidate - outlining career highlights, career goals and describing the role s/he hopes to play in the Department, School and University -- in dimensions of both teaching and other educational activities, and research, scholarly and artistic activity.
  6. *Publication list separated as follows: (List entries in each of the categories in reverse chronological order. Number sequentially throughout the section.
    • Books
    • Chapters in Books
    • Refereed Journal Papers - Published
    • Refereed Journal Papers - Accepted
    • Refereed Journal Papers - Submitted
    • Refereed Conference/Workshop Papers
    • UnRefereed Conference/Workshop Papers
    • Technical Reports
    • Other Publications
    • Patents and Invention Disclosures
    • Software Artifacts
    • Video Productions

Papers published in multiple places (e.g., first a tech report, then a journal or conference paper, then included in an anthology) should be cited only once, in the section of highest significance, with the following notation as appropriate:

"Originally published as and later included in ."

  1. *Information reflecting the candidate's external reputation - include citations and awards, all invited papers and colloquia at professional meetings and conferences, seminars and colloquia at universities, industry, etc. (provide date and location for each);
  2. *Professional activities outside the University - include outside committee work, consulting, membership in and offices held in professional societies and associations, editorial duties and major activities in professional societies and meetings, participation in student or faculty organizations, committees, and/or ad hoc appointments, participation in civic, regional and/or national service organizations (please give dates).
  3. #Contract and grant support - include funding which the candidate has received in the past that which is current, and proposals which have been submitted but not yet funded. Gifts may be included in this section as appropriate.
  4. #Letters of recommendation from current Carnegie Mellon faculty.
  5. #+Letters of recommendation from people outside Carnegie Mellon who are qualified to speak on the faculty member's work.
    *Candidate should provide list of suggested names, including current addresses and email, to the chair, for final selection of recommenders.
    Letters should be preceded by a list of those from whom letters were requested.
    Chair should indicate the relationship of each recommender to the candidate, i.e., PhD thesis advisor, co-author, co-PI, collaborator, program manager, or other as appropriate.
  6. #Letters from students, preceded by a list of those from whom letters were requested, including:

1.      Students suggested by the candidate.
Usually no more than six student names, equally divided among grad and undergrad.

2.      Students selected by the department.
Include all current and former PhD students. Masters students may be included at the discretion of the department.

3.      Randomly selected students.
A randomly generated list of students from the roster of courses taught in the past, usually ~3 from each course for the past two years.

  1. *Available evidence bearing on the quality of the candidate's teaching performance (excluding letters from students, which appear above). Include a list of courses taught (show units and class level, number of students taught, and date), results of Faculty Course Evaluations (Overall course and instructor rating)
  2. *Available evidence bearing on the candidate's contributions to education, apart from classroom performance and supervision; i.e., curriculum development, new programs, unsolicited evaluations by colleagues, teaching materials, textbooks, lecture notes, examinations, original laboratory exercises.
  3. *Student Supervision - candidate should provide lists of current students (including expected thesis titles and dates of completion), former students (including thesis titles, dates of completion, and present occupation/employer, and any thesis committee service or other supervision, as appropriate.
  4. *Service and committee work within the University.

*to be provided by the candidate
#to be provided/solicited by the department
+Not required for reappointments at or below the rank of assistant professor/research scientist.

Last updated Fall 2001.

Maintained by Rachel Shackelford