Julian: - Fallingwater Aapo - Reception - Friday setup Harsha - Reception (Pick up and return badges from/to Denny) - Friday Setup Bin - Workshop setup (Furniture and direction signs) - Business meeting Fuyao - Fri Furniture + signs : Aapo and Harsha Pickup reception badges : Harsha Sunday Fallingwater : Julian Reception : Aapo and Harsha Collect badges : Harsha Monday Morning : Harsha Afternoon : Julian Tuesday Morning : Fuyao Afternoon : Bin Business meeting : Harsha + Aapo Wednesday Morning : Bin Afternoon : Aapo Furniture and signs for workshop : Aapo and Bin Thursday Registration tables : Julian and Funyao Morning : Fuyao Afternoon : Julian Friday Return funiture : Fuyao + bin Fri 6-22 Help Denny move cocktail tables from GHC 6th floor storage, down to the area in front of Rashid Auditorium Help move two long tables and three chairs from GHC-6th floor storage down to area in front of Rashid for conference registration table. Help rearrange GHC-4405 to be setup for food service during the three days of the conference Help put up direction signs in GHC building for attendees to get to Rashid Auditorium, get sign easels from Denny – Denny already has signs made up Pickup name badges from Denny by 2:30 PM - for distribution at SPAA Reception at PAA on Sun 6-24 in Oakland Sun 6-24 - Falling Water Trip, Mill Run, PA, 1 ½ hour drive from Pittsburgh (If decided on) pick up at 11:00 AM the boxed lunches from Jimmy Johns Sandwiches (3444 Forbes Ave, Oakland, 412-681-9010) – boxed lunches for bus travelers going on FW trip (boxed lunches are pre-paid) [Guy – you will have to le me know if you want to do the boxed lunches on the bus.] Be at Holliday Inn parking lot promptly at 11:15 AM Meet shuttle bus (Regency Global Transportation – 412-321-6800) and communicate with driver at 11:30 AM (driver should arrive by 11:30 AM) Place sign in window of bus indicating “SPAA – Falling Water Trip” (sign provided by Denny) Take head count while passengers boarding bus and check-off names on provided list for those who have paid for ticket for Falling Water trip/tour Go on bus trip to Falling Water – bus departs Holiday Inn at 12:00 PM promptly Distribute boxed lunches/drinks to passengers – gather trash from lunches afterwards in large trash bag – remove trash from bus after trip and dispose Arrive at FW at 1:30 PM – communicate with FW staff to pickup ticket receipt at entrance for paid tour visitors on bus (bring back ticket receipt and forward to Denny Marous) Note: If someone from the SPAA group who has not prepaid for the trip shows up and wants to go, they can purchase a ticket to tour Falling Water at the visitors center once they arrive at FW Instruct bus passengers before they depart bus for the tour , that they MUST start their return back to bus by no later than 4:00 PM and that bus will depart FW for Pittsburgh promptly at 4:30 PM Arrive at Holiday Inn at 6:00 PM, off-load passengers from bus…… Sun 6-24 – SPAA reception Reception is at at PAA in Oakland, Pittsburgh Athletic Association – Schenley Lounge – first floor, 4215 5th Avenue, Pittsburgh, PA 15213, which is directly across the street from the Holiday Inn. Pickup name badges from Denny on Fri 6-22 at 2:30 PM for distribution at reception Arrive at PAA promptly at 6:30 PM, contact Janice Miller (412-586-2071) staff at PAA for setting up for reception Note: Food and drinks are pre-arranged and prepaid for reception attendees Setup registration table (provided by PAA) outside of Schenley Lounge – place sign on table for guests to sign-in. Check-off from name list those who picked up their name badge. Distribute name badges to reception attendees - Check-off from name list those who picked up their name badge. (name badges will be provided by Denny) Drink tickets will be provided by Janice Miller or other PAA staff for distribution to guests Pass out “one drink” ticket - one per attendee - for alcoholic drinks, soft drinks available at bar – keep track of number of tickets distributed on name list At end of reception, return unused portion of drink tickets to PAA staff (number of tickets distributed will determine total charges to CMU for drinks for the event) IMPORTANT!!! - Return to Denny at CMU the undistributed portion of name badges FIRST thing Monday morning – they will be needed at 8:00 AM at the registration desk at Rashid Auditorium for those arriving for the conference. Mon 6-25, Tues 6-26, Wed 6-27 Man Rashid Auditorium for supporting any needs with speakers needing help setting up their laptop at the podium for slides display during talks Support for wireless microphone being used at podium for any speaker needing to use it – make sure they remove it and leave it for the next speaker Arrangements made for wireless microphone for Rashid at podium – delivery set for 7:30 AM on Mon 6-25, plus one spare in the event of failure of the first microphone – CMU Media Services (412-268-8855) Mon 6-25 – SPAA Dinner Banquet, Carnegie Museum of Natural History, 4400 Forbes Avenue, Oakland, 7:00 to 10:00 PM No help needed at banquet – meal and drink tickets already distributed to attendees at registration desk on Monday Tues 6-26 – SPAA Business Meeting – Rashid Auditorium – 6:30 PM At 3:00 PM move tables into place in front of Rashid Auditorium for drinks and snacks At 6:00 PM setup tables for beer, sodas, snacks during breaks for Business Meeting Distribute snacks and drinks during Business Meeting breaks Tear-down drinks and snacks after Business Meeting and clean up area, dispose of trash Wed 6-27 – NSF Workshop Help setup tables/chairs in GHC-6115 for workshop on Thurs 6-28 Help setup GHC-6121 tables for food service for workshop on Thurs 6-28 Remove direction signs in GHC hallways from SPAA conference Put up direction signs in GHC hallways for Thurs 6-28 NSF Workshop Thurs 6-28 Move tables/chairs in GHC-4405 back to original configuration Move tables/chairs from outside of Rashid Auditorium back to GHC 6th floor storage Move eight cocktail tables from outside of Rashid Auditorium and place them on the 6th floor outside of GHC-6115 for workshop Thurs 6-28 – NSF Workshop on Research Directions in the Principles of Parallel Computation (NSF- 2012 RDPPC Workshop) in GHC-6115 Man sign-in table for workshop, distribute name badges to attendees and guest account info/instructions for CMU wireless network connectivity Fri 6-29 Restore tables/chairs in GHC-6115 to original configuration Restore tables/chairs in GHC-6121 to original configuration Move eight cocktail tables from outside of GHC-6115 to the 6th floor storage Denny contact info; Denny Marous (412-268-7660-office, 412-801-1131-cell, GHC-9229, dcm@cs.cmu.edu)