Checklist for Graduating Fifth Year M.S. Scholars Computer Science Department Carnegie Mellon University

When you are ready to present your thesis:

1. SCHEDULE A DATE:

• Thesis presentations should be scheduled only during academic periods -- not during holidays, weekends, etc., and should be scheduled in normal business hours. Exceptions must be approved by the Director of the Fifth Year Scholars program.

• The student should coordinate the date with the committee members and finalize it at least one month in advance to allow time for review of the document and comments by the committee. Be sure to check with Deb Cavlovich (deb@cs) before finalizing the date, to make sure there are no other presentations scheduled at the chosen time. Thesis presentations or proposals will not be scheduled to overlap. Once you have settled on a date/time Deb will help you to reserve a room.

• The room scheduled must be available to the public and must accommodate a reasonably large number of people (~30). WeH 5409, WeH 4623, WeH 4615A, NSH 3005, NSH 3002 and NSH 1305 are all acceptable rooms. Other smaller rooms are strongly discouraged.

• Thesis presentations will be announced only after approval by the thesis advisor.

2. AT LEAST ONE WEEK BEFORE THE ORAL send to Deb (deb@cs):

• Information Needed for Posting Notice
  • Date
  • Time
  • Place
  • Title
  • Thesis committee members

• Thesis Abstract - Less than 350 words describing the thesis. Send on-line, ascii text.

• Pointer to the thesis document - Send either a website location or a pdf document (and Deb will create a web page). The site will be announced on the web and on physical postings. The summary posting must include:
  1. Your name
  2. Thesis Title
  3. Date/Location of Thesis Presentation
  4. Thesis Committee Members

3. DAY OF ORAL EXAMINATION - Pick up signature forms from Deb before going to the examination.

• Graduation Record Card - to be signed by all members of the thesis committee indicating successful defense of the thesis.

• Thesis Forms - to be signed by the thesis advisor, the program head, and the dean, once the final copy of the thesis has been approved by both committee members.

4. SUBMITTING YOUR THESIS:

• Talk with Catherine about making your thesis into a CS Technical Report by putting it on-line. If you are able to do this successfully, she will not need a hard copy. If not, you will need to provide a second copy to her for the Tech Report. This copy should be formatted for two-sided copying.

• Check for proper title page format.

• If your work was sponsored by Carnegie Mellon, check research credits with Sophie Park

• Give Deb Cavlovich one two-sided physical copy of the thesis.

5. BEFORE YOU LEAVE

• Leave your forwarding address with Deb Cavlovich and with the receptionist in the main CS office.
• See Deb Cavlovich (deb@cs) to complete exit forms.