OM
May 27, 97

TRIWG Task List

- Get Housing info from participants and book dorms/hotel appropriately.
	We have some rooms in Mudge house on hold. We need to tell
        them by Monday the exact number of people staying there.

- Contact the Speakers

_ Prepare the Information packets

	- Directions (Just print it out from the web)
	- Things to do in Pittsburgh
	- Agenda
	- Information on accomodations, directions, parking and facilities
        - Shuttle service (28X and Airline transportation) brochure
	- Maps (Pittsburgh, CMU etc.)

- Make a Web Site
	- all the information as in the information packet. 

- Arrange Lab Tours 
	- Contact Marce and respective people
          probably in 2 groups
        (Medical Robotics, Ralph's lab, Virtuallized reality, Robocon,
         Helicopter, AHS)

- Arrange/Order Food

			Brkfast	Snacks	Lunch	Dinner	Special
	Saturday: 	0	0	0	0	Barbeque
        Sunday:	  	0	2	0	1	Snacks at CSC
	Monday:		1	2	1	0	
	Tuesday:	1	2	1	0
        --------------------------------------------------------------
	Total		2	6	2	1	3

	- Dinner would have to be catered by science center.
	- Snacks at the CSC would be catered by the CSC dining
	  service.
	- 2 Snacks on Sunday will have to be served at REC. 
	- Everything on Monday and Tuesday (2 Breakfasts, 4 Snacks and
          2 lunches) will be sereved at the University center and most
          probably be catered by the dining services. 
	- Apart from these we probably need coffee and juice at all
          times. 
        
- Arrange for Buses
	- We need bus only on Sunday. From CMU-REC-CSC-CMU. There is a
          possibility that REC-CSC will be a boat ride instead. 

- Take Care of logistics at REC (Sunday)

	- Talk to Tim Meadows and arrange for room, A/V equipment etc.

- Arrangements at the Science Center (Sunday)

	- Arrange for room 
	- Arrange for food

- Organize Barbeque (Saturday ?)
	- Barbeque
  	- Volley Ball/Crocquet

- Take care of Registration Desk
	- Information Packets
        - Name Tags
	- Sign up sheet

- Take care of Conference Rooms (make arrangements for A/V equipment)
	- Sunday (REC)- Need 
        - Monday and Tuesday (Connan Room, Students Center)
        - AV Equipment: microphone, TV/VCR, Slide Projector, Overhead
          Projector
  
- Take care Conference Proceedings
	- List of attendes
	- Agenda
	- Copies of all the presentation material

- Prepare Video for the Conference
	- Jim Kocher. He will arrange the equipment. We will need to
          change the tapes every 2 hrs. 

- Clock/timer for the conference

- Arrange for Parking passes

- Passes to Students Center
	$5.00/pass
Other
	- Phone
	- Fax
	- Message Board
	- Computer/Printer