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Purchasing

SCS Computing Facilities provides purchasing of technical items and property-management-related services to members of the SCS community:

To contact SCS Computing Facilities about either function, send email to the SCS Help Desk.

For details on how to buy equipment through SCS Computing Facilities see Make a purchase.

Our Glossary defines several terms that have specific meanings within the University purchasing system. The first use of such terms in the text below will be italicized and linked to its definition.

Technical Procurement

All purchases of technical equipment, both capital and noncapital, should be arranged through SCS Computing Facilities if the cost, including shipping, exceeds $1000. Noncapital Tartan Card purchases can be made either by SCS Computing Facilities or by the cardholder. For nontechnical purchases (such as, consulting or furniture), contact Chris Coleman.

Note:

  • Capital equipment purchases cannot be made using Oracle strings that are within 90 days of their final close.
  • Be sure to have a PO created by SCS Computing Facilities and any necessary supporting documentation in place before technical services are rendered or products are ordered.

Receiving

If you order an item through SCS Computing Facilities, you will receive an e-mail notice when your order has arrived (and been tagged, if it is capital or noncapital equipment) advising where to pick it up. If the item is a computer, you will also receive additional information concerning how to request services for your new machine.

Purchases may be picked up between the hours of 9:00 AM and 5:00 PM, Monday through Friday.

You must pick up your order within 30 days of notification or make special arrangements with us. To make a special arrangement, please contact the SCS Help Desk.

Resources and Forms

The following Websites and forms relate to purchasing, receiving, and property-management tasks:

CMU Procurement Services
The Procurement Services website maintains numerous purchasing-related forms, including the:
Off-Campus Authorization Form
Complete this form if you intend to take equipment off campus. This form is mandatory for laptop purchases.
Recommended PC Configurations
A list of PC configurations recommended by SCS Computing Facilities.
Configure and Administer SCS Equipment
Complete this form to register for SCS Computing Facilities services for computing equipment.
CMU Property Accounting Services
Keep track of asset tags and the equipment to which they are attached.